The Provider EXACT Record Supplies (or PERS) is a service available exclusively to provider customers of the undergraduate or conservatoire schemes at UCAS. We will provide you with your underlying data from EXACT (our commissioned analytical data service) as a computer readable data file, under an Internal Use EXACT licence.
By opting-in to receive PERS, you will receive self-serve datasets enabling you to analyse your own performance throughout and/or at the end of the application cycle. PERS is provided as part of the UCAS capitation fee, and so there is no additional charge to opt-in to receive the data.
For both customers of the undergraduate and conservatoires scheme:
For customers of the undergraduate scheme, PERS is available at five cycle points throughout the year. The reference points for these cycle points are as follows:
For customers of the conservatoires scheme, PERS is available following the End of Cycle (typically available in December).
You must complete a
pers_request_form (1.07 MB)
So, for example, if you opt-in ahead of the January deadline PERS, you will remain opted-in for the rest of that cycle and will receive the June deadline, A level results day, Day 28, and End of Cycle supplies automatically.
We also provide PERS data retrospectively, and so if you sign up later in the cycle, you will receive all previous deliveries for the cycle. For example, if you opt-in at the Day 28 delivery, you will also receive your files for the January deadline, June deadline, and A level results day as well. You can request a re-issue of PERS by contacting datainsights@ucas.ac.uk.
Opt-ins do not carry over from one cycle to the next, so you should remember to opt-in at the beginning of each new application cycle should you wish to continue receiving PERS.
Reminders about opting in to receive PERS are sent in advance of each supply in the weekly provider bulletin. If you do not currently receive the weekly provider bulletin but would like to, please contact the Customer Sucess Team to have the relevant role assigned to you.
PERS is available through MOVEit (the secure file transfer service) from the date that the data becomes available. Your UCAS primary correspondent will have access to MOVEit, and can set up new users. Files will be available on MOVEit to download for a period of four weeks only – then the files will be cleared from MOVEit, and you will no longer be able to access or download them.
When a new data supply is available, you will receive an email from the EXACT team (provided you are listed as a named contact for PERS), and an automated email from MOVEit (provided you are a MOVEit account holder) to alert you to the availability of the files, and advise you of the deadline to download them.